Factors In Staffing Autonomy Affecting Academic Staff Development: A
Case Study in University of Education, Vietnam National University
Hanoi
NGUYEN ANH TUAN1, CHU THI HONG NHUNG1, NGUYEN MINH TUAN2,
HA THI THANH THUY1, AU QUANG HIEU1
1University of Education Vietnam National University, Hanoi, 144 Xuan Thuy Street, Cau Giay, Hanoi,
VIETNAM
2The Vietnam National Institute of Educational Sciences, 101 Tran Hung Dao Street, Hoan Kiem, Hanoi,
VIETNAM
Abstract: Staffing autonomy is a fundamental aspect in university autonomy, which represents an inherent
characteristic of universities. Since the Doi Moi revolution, Vietnam has piloted to grant higher autonomy to
universities, including staffing autonomy, to reform the higher education system. This study investigated four
factors in staffing autonomy affecting the academic staff development in University of Education Vietnam
National University Hanoi (VNU Hanoi), which were autonomy in document development and submission for
approval of and report to VNU, autonomy in implementing staff development strategies, autonomy in mechanism
and organization, and authority of the Rector. A survey of 106 lecturers of University of Education shows that
staffing autonomy has positive impacts on academic staff development. Based on the findings, the research shed
light on the relationships between factors in staffing autonomy and academic staff development, which contributes
to making plans and strategies for efficiency enhancement of the university.
Key-Words: - University autonomy, staff development, staffing autonomy, university, lecturer, lecturers’ standards.
Received: September 14, 2022. Revised: November 1, 2022. Accepted: November 10, 2022. Published: November 14, 2022.
1 Introduction
University autonomy is expected to be a stepping
stone for universities towards achieving academic
freedom. In recent years, scientists have focused on
discussing the concepts and aspects of university
autonomy. However, university autonomy is often
considered in four aspects including academic,
staffing, organizational and financial autonomy, [1],
[2], [3]. As one of the four aspects of university
autonomy, staffing autonomy is demonstrated
through the following criteria: recruitment
procedures for senior academic and administrative
staff, salaries of senior academic and administrative
staff, dismissal of senior academic and administrative
staff, and promotion procedures for senior academic
and administrative staff.
Vietnam National University Hanoi (VNU
Hanoi) has had greater autonomy than other
universities in Vietnam’s higher education system
since 1993, [4]. Enforcing autonomy given by the
Government, VNU Hanoi has decentralized its
management towards greater autonomy and higher
social accountability in different areas in its member
universities, [5], [6].
Established in 1999, the Faculty of Education is
a member of VNU Hanoi. In 2009, the Faculty of
Education was changed into the University of
Education with advanced training models, [7]. Under
the proper, effective and unified management and
coordination of VNU Hanoi, the university is
organized and operated towards great autonomy and
social accountability and in an open, transitional and
transnational direction. The university also
incorporates training and scientific research,
promotes effective interdisciplinary collaboration,
and makes use of the scientific staff of VNU Hanoi
(including the staff in natural sciences, social
sciences and humanities, languages, political
theories, national defense and physical education,
etc.) and technical facilities and infrastructure (for
example labs, libraries, dormitory, gyms, yards and
information technology infrastructure, etc.).
University of Education has been given the right to
enforce autonomy, in which staffing autonomy was
among the first to be applied, in a specific route by
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VNU Hanoi. Enforcing staffing autonomy has
contributed to the university’s strong growth in its
academic staff regarding quantity, structure and
quality. Identifying factors in staffing autonomy
affecting the development of the academic staff is a
serious scientific issue with high practical value.
The paper included five sections. The first
section gave an overview of the current situation of
university autonomy enforcement in VNU Hanoi in
general, and University of Education in particular.
Section two introduced the theoretical framework to
assess staffing autonomy in university autonomy.
Section three presented the methodology of the
research. Section four offered the empirical results of
the analysis. The final section discussed the results
and gave some implication for better staffing
autonomy and university autonomy implementation.
2 Theoretical Framework
2.1 University Autonomy
University autonomy has been proved to play a vital
role in the development of universities. It is
considered a prerequisite condition allowing
academic freedom in universities, [8], [9] .
University autonomy also helps universities to
perform better in the market economy, especially to
experiment with developing public policies, [9], [10].
University autonomy models around the world differ
from each other depending on the State’s control
policies and the complexity of factors in the models,
[11], [12], [13]. Several studies have placed their
focus on major aspects of university autonomy
including academic, staff, organization and finance,
[14], [15], [16], [17].
In 2009, European University Association
introduced the first version of university autonomy
tools, which were amended in 2011 and 2017, [1],
[2], [3], including four key areas: academic,
organization, staff and finance. The tools not only
aim to evaluate the level of autonomy of public
universities in EU member states, but also act as
criteria for the governments and universities to
develop and adjust their policies for tertiary
education development in Europe. Moreover,
countries outside the EU can use the tools as a basis
for constructing their own framework that is in line
with their regulations on mechanism and specific
development conditions in their countries, [17].
The World Bank presented four university
governance models at different autonomy levels:
state-control such as in Malaysia, semi-autonomous
such as in France and New Zealand, semi-
independent such as in Singapore, and independent
such as in the UK or Australia, [18]. In the state-
control model, tertiary institutions are still
autonomous to a certain extent because the States
cannot take full control of their operation due to
financial and practical reasons. On the other hand, in
an independent model, there still exist hidden
assumptions on the States’ rights in controlling some
strategic aspects and requiring accountability at high
levels in tertiary institutions, [18].
The Vietnam government has specified the
assignment and decentralization of educational
management for greater autonomy and accountability
in education institutions, [19]. To be more specific,
universities are autonomous and held accountable as
subjected to the laws and university charter. At the
same time, the Government confirmed the
importance of completing tertiary education
development policies in guaranteeing autonomy and
social accountability in tertiary education institutions,
government’s administration and the society’s roles
in supervision and evaluation of tertiary education,
[20].
The new administration strategies specified that
in the renewal of tertiary education administration,
the state’s administration in education and
institutions’ administration are the breakthrough
points to make comprehensive changes to tertiary
education, [21]. One of the urgent tasks given to the
Ministry of Education and Training (MOET) by the
Prime Minister is to review, complement and amend
the available legal documents, and to develop new
ones on university establishment, admissions,
training implementation, financial management,
quality management, and recruitment. The
documents must clarify lecturers’ responsibilities and
welfare in training and scientific research, and the
relations among Administrators, University council,
the Party committee and university unions. This
paves the way for universities and colleges to enforce
their autonomy and accountability to the society and
state as regulated in the Law of Education, [22].
In the initial period, 23 tertiary education
institutions were chosen to pilot autonomy
enforcement among hundreds of universities and
academies nationwide, [23]. Based on the results of
the pilot enforcement, the Government had proper
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adjustments in making later macro policies on
university autonomy.
In Vietnam, the university autonomy trends are
closely linked with the State’s intervention via its
system of Laws and legal documents. Initially, the
State (represented by MOET) applied the state-
control model, which means tertiary education
institutions were operated under the State’s tight
control in all aspects (organization, apparatus,
academic fields, finances, etc.), [24]. However, the
State’s roles then gradually reduced, which led to a
five-level State’s intervention in Vietnam’s tertiary
education system including those with strong
intervention, fairly strong intervention, intervention
at medium level, little intervention and no
intervention. In addition, he also pointed out the
autonomous rule in Vietnam which is the inverse
correlation between the state’s intervention and the
universities’ autonomy level.
2.2 Staffing Autonomy
A previous study presented six elements in university
autonomy, one of which was staffing autonomy, [12].
With staffing autonomy, universities have the right to
make decisions on employment conditions, salaries,
use of human resources, and appointment and
dismissal of academic and administrative staff, etc.
They also pointed out that staffing autonomy is
closely related to other autonomy elements, [1], [2],
[3]. As specified by the European University
Association, staffing autonomy consists of
recruitment procedures for academic staff and senior
administrative staff, salaries for senior academic and
administrative staff, dismissal procedures for senior
academic affairs and administrative staff, and
promotion procedures for senior academic affairs and
administrative staff, [3].
Pursuant to Vietnam’s Law on Education,
universities are autonomous in five areas: (1)
Development of training program and teaching
curriculum and plan, (2) Admissions, training and
graduation recognition, (3) Apparatus, Human
resources mobilization, management and use, and (5)
Domestic and foreign cooperation. Generally, the
Law identifies staffing autonomy as a part of
university autonomy, [19].
University of Education is a member university
in VNU Hanoi which possesses great autonomy,
including staffing autonomy. In addition, the
university Rector has great authority in staffing
including recruitment, appointment, dismissal,
transfer and termination, and staff development
planning (quantity, structure and quality). However,
in some tasks in staffing, the Rector still has to ask
for consensus from VNU Hanoi before
implementation and report to VNU Hanoi after
completion [25].
2.3 Lecturer Development
In tertiary education, staff are mostly lecturers who
directly deliver knowledge to learners. Lecturers are
considered the most decisive factor in education
quality. Lecturers’ satisfaction (in both teaching and
research) plays the most important role in promoting
their teaching motivation and acts as the basis to
assess a university’s human resources, [26], [27].
Academic staff development aims to create a
lecturer team that is sufficient in number, guarantees
quality and synchronizes in structure for efficiency in
implementing the universities’ training plan, creating
an exciting and healthy environment for the lecturers
for their delight, satisfaction and commitment to the
universities, and contributing to the universities
development, [25]. There must be material and
spiritual preferential policies for lecturers with high
professional skills and capacities, facilitating them to
well complete their jobs and assigned duties.
Academic staff development is an administrators’
solution for creating a team that is sufficient in
number, of high quality and synchronizes in
structure; and it is the main mission to be prioritized
in comprehensive development strategies of
universities. The term “academic staff development”
can be interpreted as a general concept covering
planning, selection and use, training and fostering,
welfare implementation, and test and assessment.
Moreover,academic staff development in
universities consists of positive changes in quantity,
quality and structure of the academic staff to fulfill
the educational and training goals and satisfy the
universities’ and society’s needs. In terms of
quantity, tertiary education institutions must have the
necessary quantity of lecturers to meet the need of
renewing training programs in each period, perfect
the organization and payroll of the institutions,
ensure balanced staff structure and increase the
quality and strengths for individuals and resources. In
terms of quality, currently, academic staff
development in universities is not only about
ensuring quantity, but also guaranteeing quality to
effectively satisfy teaching and learning objectives.
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In terms of lecturer structure, universities’ lecturer
structure is developed on the basis of ages, genders,
academic titles and degrees, training resources,
current staff and so on in a proper way for balance.
In the current situation, there must be breakthroughs
in academic staff development regarding quantity
and quality, [28]. To be more specific, lecturers must
be serious in all aspects, have a high level of
expertise, actively do scientific research, have
practical understanding, effectively protect the
Party’s ideologies and master active teaching
methods. To achieve the goal of academic staff
development in the new period, universities must
simultaneously apply several measures, such as
making academic staff development plan during
2020-2030, building a lecturer team using proper
methods, promoting lecturer training and fostering,
creating an open scientific environment for lecturers,
conducting frequent lecturer rotation, placing greater
focus on class observation and periodical assessment
of the academic staff, and developing proper
mechanism and policies, [29].
University of Education has high authority in
staffing autonomy and academic staff development.
To be more specific, the university is autonomous in
document development, submission for approval and
report to VNU Hanoi, implementation of staff
development strategies, mechanism and operation,
and the Rector’s authority, which are presented in
detail in staffing autonomy, [7].
3 Research Model
In this research, on the basis of the theoretical
research and previous studies by other scholars, the
researchers recommended and applied the following
research model (Figure 1):
Fig. 1: Research model
4 Research Methodology
This particular project is a mix of quantitative and
qualitative research. To be more specific, qualitative
research was done through in-depth interviews with
25 managerial staff and lecturers from member units
in VNU Hanoi for supplement and adjustment of the
observed variables in each measurement scale. The
researcher conducted in-depth interviews with the
view to deeply investigating the real situation of and
solutions for staffing autonomy for better adjustment
of the scales. In-depth interviews were conducted
with six managerial staff and 19 lecturers. All
interviews, each of which lasted 45 minutes, were
done in three months.
The findings from the in-depth interviews with
six managerial staff revealed more about the real
situation of staffing autonomy in University of
Education, and at the same time, were used as a basis
for adjustments of the observed variables and
solutions for staffing autonomy enhancement. The
researcher also organized two discussion sessions for
measurement scale adjustment and completion.
On the other hand, to collect the data for
quantitative research, the researchers administered a
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questionnaire. The original questionnaire was piloted
with 30 academic staff to ensure its validity. The
questionnaire surveyed four components of staffing
autonomy that were investigated in this paper,
including autonomy in document development,
submission for approval and report to VNU Hanoi,
autonomy in implementing academic staff
development strategies, autonomy in mechanism and
organization and authority of the rector. The
questionnaire also explored the academic staff
development from two aspects: quantity and structure
of the academic staff, and quality and standards of
the academic staff.
The questionaire included two parts. The first
part asked for the participant’s information involving
gender, academic title, academic degree and working
experience. The second part included closed-ended
questions related to the academic staff perception on
staffing autonomy. Likert scales of five levels, from
(1) Totally disagree to (5) Totally agree were used to
evaluate the academic staff perception and opinions.
The researcher administered the questionnaires in
Google form to 135 lecturers working in different
departments, faculties and centres in University of
Education. He received 119 responses with 106 valid
ones (accounting for 78.51%). The collected data was
then analyzed using quantitative methods with data
processing tools SPSS 25.0 software and
exploratory factor analysis (EFA). After that, the
scales were tested with Cronbach's Alpha coefficient
and exploratory factor analysis (EFA). The scales
and models were tested according to various
coefficients (Chi-square, degree of freedom, p value,
and CFI, GFI, TLI and RMSEA indices), aggregate
reliability, total variance explained,
unidimensionality, convergence and discriminance,
[30], [31].
The data collected from the questionnaires was
analyzed and presented in the table below:
Table 1. Surveyed results
N
Gender
Male
50
Female
56
Total
106
Academic title
Professor
2
Associate Professor
18
None
86
Total
106
Academic degree
Doctor
Master
92
14
Total
106
Working experience
Under 10 years
02
11-20 years
38
21-30 years
42
Over 30 years
24
Total
106
As illustrated in the table, there was a difference
in the number of the respondents by gender. To be
more specific, the number of female lecturers, 56/106
(accounting for 52.84%), was higher than that of
their male counterparts, 50/106 (making up for
47.16%). The majority of the lecturers in the
research, 92/106 respondents (accounting for
86.79%), have already had doctoral degrees but have
not been titled professor/ associate professor. This
was much higher compared to only 20 professors and
associate professors out of 106 participants, making
up for 18.87%. Nearly 40% of the respondents were
lecturers with 21-30 years of teaching experience.
Other groups with less than 10 years, 11-20 years and
over 30 years of experience respectively accounted
for 1.89%, 35.84% and 22.64%.
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5 Findings and Discussions
5.1 Results of Academic Staff Development
in University of Education
In the 2017-2021 period, the staff in University of
Education was of proper structure and met the
standards and requirements to implement the
university’s strategic missions. The staff was made
up from different sources such as those managed by
the University of Education, lecturers from member
universities of VNU Hanoi in basic training, retired
lecturers working under contract and guest
lecturers.
As reported, staff planning enabled the staff to
fulfill the needs in conducting training activities,
scientific research and public services. During
2017-2021, the university carried out manpower
need analysis with the view to fulfilling the
university’s objectives and strategies to become a
research university in educational science by 2025
with a vision to 2035, aiming at administrative
streamlining of no more than 30% and high-quality
academic staff. As a result, the university had an
overall review of the staff to set up and adjust the
working position scheme, which was then approved
by VNU Hanoi with the manpower allocation of
121 in 2015 and 376 in 2019. The manpower
allocation in the scheme was updated for programs
which started enrolling students in 2018 and added
year by year based on the progress of the training
programs and the objective to meet the scientific
research needs in some new areas of education
quality and education technology administration,
etc. University of Education also developed and
updated its working position scheme in accordance
with the State’s regulations and guidelines. The
scheme offered detailed description for each
working position including administrative staff,
lecturers and managing staff of the university’s
departments, faculties or centers. On the basis of
the approved working position scheme, the
university conducted staff planning and
development in the 2017-2020 period which
focused on the development of the staff with
integration capabilities and good IT skills, and
more policies to attract high-quality lecturers (who
have professor title and high international
publication possibilities). These goals were
achieved through targets set in the annual mission
plan which did not only focus on the needed
quantity of lecturers, but also on lecturers’
professional development activities; and the results
were reported afterwards. Therefore, during 2017-
2021, the academic staff’s structure and expertise
always remained balanced and satisfied the needs
to carry out the university’s missions: lecturers with
doctorate degree accounted for more than 70% and
those titled associate professor/professor made up
of 25%, which was considered of a high rate in
tertiary education institutions and higher compared
to other VNU Hanoi’s member institutions.
The university also developed the annual
recruitment plan with clear requirements of
quantity and standards which was approved by
VNU Hanoi prior to implementation. The
recruitment information was published in the
newspaper and the university’s website. It also
released recruitment guidelines and recruited new
staff as regulated. The university received public
officials without examination and recruited and
used staff under fixed-term or casual employment
contracts based on the working positions,
candidates’ qualification and the State’s
regulations. Exceptional admission of highly
professional workers (holding doctorate degree and
associate professor/ professor title) was done in a
strict and effective way under VNU Hanoi’s
regulations. As a result, the university’s recruitment
results and contracting ensured the set targets with
a remarkable increase in the academic staff year by
year.
5.2 Reliability Test of Measurement Scales
and Correlation Coefficient:
The Cronbach’s Alpha reliability test results of the
measurement scales were presented in the table 2:
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Table 2. Cronbach’s Alpha test results of the scales
No.
Symbols
Corrected item-total
correlation
Cronbach’s Alpha results
if item deleted
Cronbach’s Alpha = .933 of the variables from P1a to P1i Autonomy in document development,
submission for approval and report VNU
1
P1a
.745
.926
2
P1b
.753
.925
3
P1c
.804
.922
4
P1d
.808
.922
5
P1e
.753
.925
6
P1f
.794
.923
7
P1g
.686
.930
8
P1h
.705
.929
9
P1i
.737
.926
Cronbach’s Alpha = .936 of variables from P2a to P2h Autonomy in implementing academic staff
development strategies
1
P2a
.713
.932
2
P2b
.785
.927
3
P2c
.772
.928
4
P2d
.802
.925
5
P2e
.815
.924
6
P2f
.785
.927
7
P2g
.792
.926
8
P2h
.740
.930
Cronbach’s Alpha = .943 of variables from P3a to P3h – Autonomy in staff mechanism
1
P3a
.826
.933
2
P3b
.698
.943
3
P3c
.781
.937
4
P3d
.774
.937
5
P3e
.831
.933
6
P3f
.844
.932
7
P3g
.817
.934
8
P3h
.819
.934
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Cronbach’s Alpha = .941 of variables from P4a to P4i – Rector’s authority
1
P4a
.753
.936
2
P4b
.748
.936
3
P4c
.815
.932
4
P4d
.808
.933
5
P4e
.854
.930
6
P4f
.715
.938
7
P4g
.825
.932
8
P4h
.701
.939
9
P4i
.754
.936
Cronbach’s Alpha = .962 of variables from P5a to P5e – Quantity and structure of academic staff
1
P5a
.879
.955
2
P5b
.895
.952
3
P5c
.911
.950
4
P5d
.900
.952
5
P5e
.877
.955
Cronbach’s Alpha = .920 of variables from P6a to P6d – Quality and standards of academic staff
1
P6a
.782
.908
2
P6b
.833
.890
3
P6c
.824
.893
4
P6d
.825
.893
As shown in the table, the Cronbach’s Alpha test
results of all measurement scales in the research were
in the excellent range which was between 0.919 and
0.962. This could be interpreted that the scales were
of satisfactory level. Additionally, the corrected item-
total correlation values of the measured variables in
the scales all exceeded 0.3 (to be more specific,
0.686-0.911), which meant that the scales had high
reliability. Lastly, the Cronbach’s Alpha results if
item deleted were lower than the corrected item-total
correlation values, showing that all measured
variables were valid. In general, the measurement
scales in the research consisting of the designed and
adopted items met the strict testing requirements and
could be used in more complex analysis.
5.3 Exploratory Factor Analysis (EFA)
EFA test results of the measurement scales were
illustrated in the following table:
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Table 3. EFA test results of the scale
Observed variables
Factors
1
2
3
4
5
P2g
.754
P2e
.751
P2c
.706
P2d
.636
P3b
.628
P3a
.569
P2b
.557
P3c
.518
P2a
P1d
.782
P1c
.736
P1e
.720
P1b
.695
P1i
.667
P1f
.661
P1a
.622
P1g
.599
P1h
.580
P5b
.819
P5e
.796
P5a
.790
P5c
.785
P5d
.777
P4h
.686
P4i
.669
P3e
.647
P3f
.614
P3d
.594
P4e
.554
P2h
.539
P3g
.520
P3h
.501
P4f
.665
P4c
.597
P4d
.588
P4g
.584
P4b
.584
Eigenvalues
22.705
22.705
22.705
22.705
22.705
Total variance
explained
17.525
34.283
49.403
64.416
74.897
KMO parameter
.964
Barlett test
Chi-Square
8164.519
Df
741
Sig.
.000
The above table illustrated the EFA testing
results of the four factors in staffing autonomy. Initially, as presented in the table, the KMO
coefficient was 0.964 (which was within the range
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from 0.5 to 1.0); the Barlett’s test value was below
0.05; the Factor Loading coefficient was above 0.5;
and the Eigenvalues of all four factors were more
than 1.0. These figures showed the convergence of
the factors, which indicated that the findings from
factor analysis with the data set in the research was
acceptable. Secondly, as the total variance explained
was 74.897%, well above 50%, the factor analysis
model was proved to be suitable. This also showed
that the five above factors were capable of explaining
the variation of the data of 74.897%. In general, the
rotation matrix results of the scales in Table 2
presented 45 observed variables classified into
different independent factor groups: Autonomy in
document development, submission for approval and
report to VNU Hanoi about its academic staff
development strategies, Autonomy in implementing
academic staff development strategies, Autonomy in
mechanism and organization, and Authority of the
Rector with specific and detailed description in
staffing autonomy. In this research, no item was
eliminated as none of them existed in two factor
groups or shifted to another factor group, and all of
the figures were greater than 0.7. Other observed
variables were all suitable to use in EFA.
6 Conclusion and Administrative
Implications
6.1 Conclusion
Thanks to the staffing autonomy policy, University
of Education was able to develop its academic staff
into one that was sufficient in quantity, and reached
and even surpassed the required student-lecturer
ratio. The structure of the academic staff was
balanced; the staff were assigned jobs in line with
their expertise; and the lecturers’ standards and
quality were beyond the requirements of the
Ministry of Education and Training and VNU
Hanoi, which greatly contributed to the fulfillment
of their responsibilities in teaching, scientific
research and public services.
The staffing autonomy in University of
Education was represented by the following basic
factors: (1) Autonomy in document development,
submission for approval and report to VNU Hanoi
about its academic staff development strategies, (2)
Autonomy in implementing academic staff
development strategies, (3) Autonomy in
mechanism and organization, and (4) Authority of
the Rector, and illustrated through certain indices.
The quantitative and qualitative research findings
showed that the identification of these factors and
indices was totally suitable to achieve the research
purposes (which was shown in the results of the
rotation matrix).
The measurement scales on the impacts of the
staffing autonomy factors on academic staff
development were standardized and met the strict
testing requirements. Therefore, these scales can be
applied in future research projects with a similar
model. From a practical perspective, this study has
identified the positive impacts and direct
correlation of staffing autonomy to the academic
staff development in University of Education.
6.2 Administrative Implications
University autonomy in general, and staffing
autonomy in particular, is granted for University of
Education by VNU Hanoi in a specific route and in
line with the university’s capabilities of enforcing
autonomy and accountability. Hence, to facilitate this
progress under objective laws and practical
conditions, the University of Education needs to
make continuous efforts to prepare necessary
conditions, enhance its autonomy capabilities and
proactively perform its accountability. On the other
hand, it is also important that the university cover all
key aspects in staffing autonomy (including
Autonomy in academic staff development strategy
development, submission for approval and report to
VNU Hanoi, Autonomy in implementing academic
staff development strategies, Autonomy in
mechanism and organization, and Authority of the
Rector) for further development of the academic
staff, guaranteeing sufficient quantity, high quality
and synchronized and balanced structure.
Acknowledgment:
This research is funded by VNU-University of
Education under Research Project number QS.21.05.
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